How to fill in a packing list (VIDEO)


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When it comes to ocean freight, the packing list is normally overlooked or not taken as seriously as it should be. It is one of the most important documents when sending or receiving any shipment. The packing list is a detailed summary of what you are shipping, how much of it is being sent, and where it is going.

Upon booking an ocean freight shipment, you will receive a number of documents that must be filled out correctly. These documents will accompany your shipment and help the freight forwarder, customs, and receivers. It allows them to visualize exactly what your shipment consists of. Any mistake on the packing list can cause delays in clearance at the port of destination. This is a key element which you should double and triple check to ensure your shipment arrives and gets released as quickly as possible.

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What’s the packing list for?

Here are the uses and benefits for a packing list:

  • It is used for the Electronic Export Information (EEI) to verify goods.
  • Used to issue the Bill of Lading
  • Prevents incorrect items being shipped

Here’s a video on what you need to know about the packing list, and how to fill one out the right way.

Here’s another thing to remember. When shipping B2B, it is required to include the monetary amount for all items being sent. This allows customs to assess the value and ensure that the correct number of items are accounted for.

Once the shipment arrives at the origin port and the destination, it will be weighed and measured. Making sure this information is correct on the packing is vital. This it can cause major delays, especially because the shipment cannot be moved until this information is correct.

In conclusion, the packing list should always be filled out with care and detail. It can be the difference of a speedy release at the port or weeks of delays and thousands of dollars in fees.

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